Confidential Proposal
Website Proposal — Ven Agency

The Old
Stables

A standalone home for a living venue — culture, weddings, events, community, and an annual program. Prepared for Lot 101.

Kristina Stefanova — Lot 101
Ven Agency
30 June 2026
30 days
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02
The Situation

A venue that
deserves its
own front door.

The Old Stables is becoming an active destination in its own right. Right now it has no dedicated digital home to carry its story, host its program, and convert interest into bookings — ahead of the November 2026 festival.

03
Context

One site.
Five jobs.

The website needs to introduce the venue, drive hire enquiries for weddings, retreats and events, surface what's coming up, hold an archive of past program and audio, and stand as the canonical destination for the brand.

"An active venue for culture, weddings, events, community, and an annual program."

— Project brief, Lot 101
Built on WordPress at lot101oldstables.com.au, targeting a September 2026 launch to support the November 2026 festival.
04
At A Glance

The shape
of the build.

89
Total Hours
5
Page Templates
11
Deliverables
$6,300
Payable + GST
WordPress
lot101oldstables.com.au
September 2026
$180 + GST
05
Project Scope

What we'll build.

Phase 01

Discovery & Design

  • Discovery, sitemap & wireframes
  • Information architecture & user flows
  • Homepage + inner page concepts (desktop & mobile)
  • Two rounds of design revisions
28 hrs
Phase 02

Build & Development

  • Homepage / venue intro
  • Hire page (weddings, retreats, events)
  • What's Coming Up — events listing
  • Archive / News with embedded audio
  • Global header, footer, nav & micro-animations
44 hrs
Phase 03

QA & Launch

  • Responsive QA & cross-browser testing
  • Content population & launch prep
  • DNS, hosting config & go-live
13 hrs
Phase 04

Project Management

  • Coordination & client comms
  • Meetings & status updates
4 hrs
06
Effort Distribution

Where the
hours go.

Build & Development
44 hrs
Discovery & Design
28 hrs
QA & Launch
13 hrs
Project Management
4 hrs
07
Breakdown

Phase by phase.

PhaseKey DeliverablesHoursValue (ex GST)
Discovery & DesignSitemap, wireframes, concepts, revisions28$5,040
Build & Development5 page templates, global components44$7,920
QA & LaunchTesting, content entry, go-live13$2,340
Project ManagementCoordination, meetings, comms4$720
Full Project Value89$16,020
08
Investment
Amount payable
$6,300
ex. GST
35 hrs payable · 89 hr project less 54 banked hrs
Full project value (89 hrs)$16,020
Less: confirmed banked hours (54 hrs)− $9,720
Amount payable (35 hrs)$6,300
Deposit · to commence
50%
$3,150
Staging / draft delivery
40%
$2,520
Go-live / completion
10%
$630
09
Timeline

Path to
launch.

July 2026
Discovery & Design
Sitemap sign-off, wireframes, homepage and inner-page concepts.
August 2026
Build & Development
Five page templates, global components, micro-animations.
Late August 2026
Content Population & QA
Client content entry, responsive and cross-browser testing.
September 2026
Go-Live
DNS, SSL, deployment — live ahead of the November festival.

Timeline assumes content (copy, images, audio) is supplied by mid-August 2026.

10
Inclusions & Next Steps

Included

  • Custom responsive WordPress site (up to 5 templates)
  • Two rounds of design revisions
  • Basic contact / enquiry form integration
  • Mobile-first responsive design
  • Cross-browser testing — Chrome, Safari, Firefox, Edge
  • Go-live deployment & DNS configuration

Not Included

  • All content (copy, imagery, audio) supplied by client
  • Custom booking or payment gateway integration
  • SEO migration, ongoing SEO or digital marketing
  • Hosting & domain provisioning
  • E-commerce functionality
  • Photography, videography or copywriting

Ready to
begin.

Additional work beyond this scope is billed at $180 + GST per hour, agreed in writing before commencement.

Next Steps

  1. 1

    Review this proposal. Walk it through with your team.

  2. 2

    Confirm approval in writing. A tax invoice for the deposit is issued on acceptance.

  3. 3

    Supply content by mid-August. Copy, imagery and audio to hold the timeline.

  4. 4

    Kick off discovery in July. Sitemap and wireframes first.

  5. Contact: james@ven.com.au

Subject to Ven Agency's Web Projects Terms of Service: ven.com.au/terms. Ven Creative Pty Ltd trading as Ven Agency · ABN 53 621 214 033 · hello@ven.com.au · (03) 7003 5248 · L1, Forum, 65 Dover St, Cremorne VIC 3121. All figures shown ex GST.